City of Milford
OPEN COMPETITIVE NO. 25-21
ASSISTANT
CITY CLERK
POSTING DATE: December 30, 2024 CLOSING DATE: January 20,
2025
NOTICE
TO ALL APPLICANTS: This opening is available to all City employees and the general public.
SALARY
RANGE: The position is a Grade 26
with weekly salary limits as follows:
Minimum............................ ..$988.87
Step 1..................................... .$1,027.24
Step 2.................................... .$1,065.77
Step 3.................................... ..$1,104.32
Step 4.................................... ..$1,142.81
Maximum............................ ..$1,181.52
GENEROUS
BENEFITS: The City offers the following benefits:
o
Medical & Dental insurance effective 1st
day
of hire
o
Traditional Pension Plan/Defined Benefit
Plan
(10-year vesting)
o
457 Saving Plan
o Free Life
Insurance
o
Weekly Pay
o
37.5 hrs. Workweek
o
Paid Time Off – Separate Vacation Pay, Sick Pay, Personal Business Pay,
Bereavement
Pay
o
Paid Holidays – 13 days per year
o
Employee Assistance Program
o
Free Access to Employee Fitness Center
o
Wellness Initiative
SUMMARY OF
POSITION: Under the
general supervision of the City Clerk or designee, this is a highly responsible
leadership position assisting the City Clerk in discharging the functions of
that office. Duties are specifically
clarified as to each assistant as follows:
- Process
varied billing and payments, financial and statistical reports required by
Municipal Finance Dept. and City Treasurer, various State agencies,
including the IRS; preparation of daily deposits and reconciliation of
funds; office liaison to land record computer company; complete audit
report corrections; process conveyance returns, index and process Trade
Name certificates.
- Administer
matters dealing with all vital records, i.e., births, deaths or marriages,
including communication with State of Connecticut Dept. of Public Health
as well as other cities/towns throughout the State.
- Secretary
to the City Clerk; orders all supplies; prepares invoices, purchase
requisitions and payments of City Clerk billings; prepares agenda,
referrals and publications for Board of Aldermen; handles all aspects of
federal, state, and municipal elections including implementation of legal
notices for elections and Board of Aldermen.
- Handle
records, scan and indexes deeds and maps and issues licenses; monthly and
annual surcharge reports; administers oaths; file and data entry.
Work
also involves participating in all phases of work carried on by the Office of
the Town and City Clerk. Assignments
require the application of considerable knowledge of the regulations and
requirements governing operations of the Town and City Clerk's office. General instructions are received from a
superior but the employee generally carries out assignments with considerable
independence. Confidentiality with
highly sensitive records is required.
MINIMUM
QUALIFICATIONS: Graduation from an accredited college or university with an Associate’s degree; and three (3) years of increasingly responsible experience in general office administrative work; OR an equivalent combination of education and experience as described above.
NOTE: Preference will be given to candidates with
experience in working with land records, elections, or any other area directly
related to the operations of the Office of the City Clerk. Ability to become a Notary Public with in
twelve (12) months of appointment.
SCOPE
OF EXAMINATION: There will be performance examinations, weighted 40% of the
final score that will test for the ability to utilize various automated office
software and applications required to perform the essential duties of the position
(Applying
Policies, Basic Excel, Basic Math and Bank Rec). Qualified
applicants who receive a passing score of 70% or better on the performance
examination will also be invited to participate in an Oral Board
Interview Panel that will be weighted at 60%.
Candidates must achieve a total combined score of 70% or better to be placed on
the eligibility list.
FILING REQUIREMENTS: Applicants are required to submit a fully
complete Employment Application, resume and cover letter must be submitted on or before January 20, 2025, to the Human Resources Department, Parsons
Government
Complex, 70 W. River St., Milford, CT or HRrecruit@milfordct.gov For forms and detailed
application instructions, go to www.ci.milford.ct.us/hr/pages/jobs then select Assistant City Clerk.
CITY OF MILFORD - AN EQUAL
OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
The City of Milford is an equal opportunity/affirmative
action employer and
strongly encourages the applications of women, minorities,
and persons with disabilities.
